Purpose

The purpose of this procedure is to document the process for requesting and managing a non-staff GroupWise email account.  This procedure does not apply to employees of the college.  It is intended for students and any other non-staff that have a long term business need for an LCC GroupWise email account.

Process

1. Requests must be initiated by a manager.
2. The manager becomes the responsible party for the account.
3. Send requests to the Chief Information Officer.
4. Include in the request:
   1. The business reason that a GroupWise email account is required.
   2. The name and phone number of the person getting the account.
   3. A statement that the person getting the account has read the college Appropriate Use Policy.

Annual Review and Renewal

1. All non-staff accounts will expire on June 15.
2. The IT department will send a warning 30 days prior to deleting the account.
3. A new request is required to continue an account beyond June 15.